Where children are attending the event as part of a Group, or have been registered onto the event by a School, the School or group leader is responsible for ensuring parents are aware of photography and videography taking place at the event, and have all necessary permissions.
For further information on how Hyve Group and its entities process personal data, including your rights, please see our privacy notice.School Group Instructions
Instructions to upload your school students
Bulk Import Instructions
Step 1 - Download and save the Student Import Template.
Download Student Import Template
Step 2 Prepare Student Import File:
Follow the instructions below to prepare the student import file:
- All visible columns should be entered in the tab called 'Student Import Template'
- Do not remove, rename, move or add any columns within the sheet, this will result in an error during the import of the data
- Enter the fields as below, we have prepopulated a sample row
- FirstName - first name of student
- LastName - last name of student
- Company - your School Name
- Phone1 - the guardians phone number for the student that will be onsite at Bett - do not put the students phone number (this will be used to contact the guardian should the student get lost or need assistance).
- E-mail - Enter "noreply@bettshow.com" for each student - do not put the students email here.
- School Address - Address 1, PostalCode, City are mandatory fields for each row - please enter your school address and not the child's personal address.
- Country should be any the two letter ISO code - GB for the United Kingdom, please see the list on the front page.
Step 3 Enter the Bett Registration Portal using your personal link (do not share this link), you will be sent a security code to your email which you need to enter on the page to access the portal.
Step 4 Navigate to the section in the left hand menu called 'Team'. Here you will see your student list once they are registered.
Step 5 Click the 'Add Staff' on the top right of the page and select 'Import Staff'
Step 6 Follow the onscreen prompt to select the type 'Children' and Upload your completed Student Import File.
Download your Student Badges in Bulk (Now Available)
Step 1 Enter the Bett Registration Portal using your personal link (do not share this link).
Step 2 Navigate to 'Service Centre' and Standpersonnel.
If you have already uploaded or registered your students they will display here.
Step 3 Go to the Actions menu in the bottom right corner and select 'Print Vouchers'. Your badges will be available do download or print in a PDF document.
Register Individual Students
Step 1 Enter the Bett Registration Portal using your personal link (do not share this link).
Step 2 Navigate to the menu item 'Team'.
If you have already uploaded or registered your students they will display here.
Step 3 Click the 'Add Staff' on the top of the page and select 'Register Children'
Step 4 Enter the students name and in the Company / Organisation field your schools name followed by the contact phone number for your onsite supervisor who will be looking after your students at Bett (teacher, guardian or parent).
Edit Individual Students / Badges
If you make a mistake its easy to edit individual students.
Step 1 Enter the Bett Registration Portal using your personal link (do not share this link).
Step 2 Navigate to 'Team'.
All the students already uploaded or registered will display here.
Step 3 Hover over the student you need to edit and a pencil edit button will appear on the very right hand side of the screen, select this and the form will appear.
Once completed you will be able to download the badge individually or bulk download the badges again into a new pdf file using the instructions below.
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